Workforce Dimensions There is no need to clock out for breaks as this is paid time. It is recommended that these pending requests are addressed in the order in which they are presented on the Approvals dashboard before proceeding to approving time entries in the bottom panel. Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. Look to your future. Forgotten your username or password? DIDP supports email, text, and token-based MFA. Now more than ever, organisations need to rely on accurate, impactful data. Visit us on YouTube. UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. Retaliation is prohibited by UO policy. To cancel a time off request that is still pending, go to My Time Off calendar,select the request and delete it. In fall 2022, UO deployed a new enterprise instance of the UKG Ready automated timekeeping systemand expandeditsuse acrossadministrative units. For Canada, T-4s and RL-1 slips should be expected by February 28. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . info@ukg.com All rights reserved. Authentication is the action of verifying the identity of a user or process. There is also an audit trail for each change made identifying who made the change.. 10. Change is difficult and must be supported and well communicated. We think youre pretty special when youre a UKG Customer. Implementation ; Support Experience ; UKG Community ; Customer Stories; About Us. Three existing installations of UKG Ready (EMU, Athletics and Housing) have been in use for many years. If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. Loading. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. Click on the Change Request button on the top right-hand corner of the screen. If needed, MFA must be addressed by the customer 's own IDP and/or DIDP. With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. Take a tour to see how you can simplify your HR processes. A new category of people solution for the future of work. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. For On-Call you do not need to enter a start and stop time, just put in how many hours total for that day. UKG Workforce Central - Apps on Google Play You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. If the user allows access to their locationduring install, then the application will record user location (pin on map) at the precise moment the employeeclocks in or out. Simplify recruiting, onboarding, self-service and benefits administration. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. You can use both authentication methods within the same tenant. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. Should you need help with these items, please contact your employers HR/payroll department directly. To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. To cancel an approvedtime off request, navigate to the Home screen. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. Employeesnew to UKG Ready will needlearn to use it. Adoption of a new instance of UKG Ready is an opportunity to standardize some inconsistent university business practices. Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. Thats why we build products designed to inspire your people and your organization to grow and thrive. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. UKG Dimensions - Apps on Google Play When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Currently there is no plan to require faculty or GEs to use the system for leave reporting. Stay informed and put people first in all you do. The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. Filter: All Files Using this strategy, no hourly employee will experience a one time decrease in the number of paid days in their pay check when we transition to a new pay period. Look to your future. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Notes: We are resilient and will adapt toget the most value from this new service. Thats why we build products designed to inspire your people and your organization to grow and thrive. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. Welcome to UKG Dimensions Online Help - Kronos Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. UKG Dimensions Directory Services. Under that date, select the checkbox of the time off you would like to cancel, and select Submit Changes. Log in | UKG Timesheets are approved by the department. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution. Ultimately yes. While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. To cancel an approved time off request, navigate to the Home screen. 13. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. Most non-exempt universityemployees already using UKG Readyclockin and out. . If you do not have the full report open, you will not be able to approve entries. No. Discover the self-paced and instructor-led training available for all UKG Dimensions products in this course list. UKG Dimensions supports two types of authentication: Basic and Federated. Learn about how analytics turns information into actionable insight. Navigate to your timesheet and hit the option to submit a change request. Company Access Code. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. 5. To protect your privacy, we are unable to provide direct assistance with employee-level data, like UKG Pro login credentials, payroll information, and tax filing forms. So I have no idea what I am typing. To view pending change request items, click on the notification bell in the top right-hand corner. Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. Questions may be referred to the Title IX Coordinator, Office of Investigations and Civil Rights Compliance, or to the Office for Civil Rights. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. Time clocks are used where large numbers of employees report to a central work area without access to a computer. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. We anticipate lots of change requests as employees learn to use the system. Forgot your password or need help resetting your credentials? Take a tour to see how you can simplify your HR processes. Take a tour of our global workforce management solution. On the UKG Ready Home tab, look for the My Timesheet panel that shows the clock with the current time displayed. Non-Exempt (overtime eligible) Employee Training: Manager Training: We recommend thatmanagers alsowatch the employee training videos above. Comments added will be visible to both your manager and payroll administrator. Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. The following changes are supported by our project sponsors;HR, BAand Information Services. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. Will Iclock in and out for mealand break periods ? To review an employees time entry in more detail, select the timesheet icon next to the entry in question. UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, citizenship status, parental status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. This will bring up the employees timesheet. This allows full suite. Take a tour of our global workforce management solution. Over $34 Million in cost savings and business benefits realized with UKG Dimensions! The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. What device will I use to clock in and out ? Loading. With your days selected, click the Start Request button in the top right-hand side of the screen. Please contact your employers HR/payroll department if youre having trouble logging in. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. Your timesheet status will now change to show as Submitted. Overtime must be authorized in advance by theemployee's manager. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. Thats why we build products designed to inspire your people and your organization to grow and thrive. Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. Look to your future. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with your login credentials. Differentials such as shift differential will be programmed automatically by FASS Payroll to ensure accurate reporting. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. About this app. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. Find the product that best fits your needs. This will bring you to the Time Off Request screen. In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. Employees will more easily see available leave balances when requesting time off. We found a workforce management partner that can support our growth , We now have compliance confidence with accurate, reliable data., The UKG team has been fantastic to work with. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. RequestTime Off (Sickand Vacation Leave). Campus payroll administrators evaluated various rounding rules and the implementation team decided against rounding time punches. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. See how global HCM transforms people management processes. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Its powerful capabilities allow you to effortlessly bring your best to work and enjoy life bringing the balance you need. With its full-suite UKG solution, First PREMIER Bank and PREMIER Bankcard is increasing efficiency, saving time and money, and improving the employee experience. When I first downloaded the app for work, it worked fine. Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. Thats why we build products designed to inspire your people and your organization to grow and thrive. We call it UKG Ready or Ready for short. When I log in to the app, it shows me an error message that does not fully fit the screen. Learn how our HR, payroll, and workforce management solutions help you achieve a better work experience for all your people. Learn how our award-winning workforce management solutions help you achieve a better work experience for all your people. We want to pay employees as quickly as possible with the shortestpossible lag. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. 9. Employees subject to the Fair Labor Standards Act who are eligible for overtime will earn overtime if they workmore thaneight hours in a day (unless the employee's requestfor a flex schedule was granted) and/or more than 40 hours in a week. Give your people the power to achieve the extraordinary. UKG Support | UKG We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. This problem prevents me from viewing my schedule and time card and also from making requests off. To clock out, repeat steps 1 3. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. Your timesheet status will now change to show as Submitted. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. UKG Dimensions (Kronos) Information and Resources Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . Select the date you wish to make the change for, and click the arrow to proceed. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. Collaborate with peers, post your questions, or even suggest product enhancements. Learn more about the costs of getting payroll wrong, and the benefits of having an efficient, effective solution. Once there, review for accuracy. Read more Read more "the system has allowed us to tighten our policies and reduce excess costs " UKG Dimensions supports two types of authentication: Basic and Federated. Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. Authentication. Take a tour of our global workforce management solution. Read the Gartner Critical Capabilities analysis for UKG Pro. Welcome to UKG KnowledgePass - your 24/7 library of in-depth, self-paced learning content. In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. Login using your Duck ID Username and Password at ukg.uoregon.edu. Classified employees, officers of administration, students, and temps)will use UKG Ready. Collaborate, learn, and get support for your UKG solution! If your request is for a single day, please select Single Day under the Request Type field. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more.